Planning

Managing time as a super hero

 

I am the very first to admit that my time management is complete chaos. Not one day looks like the other. I run in between tasks like a crazy chicken drinking way too much coffee and then suddenly my work time is out and it’s time to switch into mum-mode and collect kids from school. There is certainly a better way to do this, but what are my options? I went to grandma Google, as so many times before, and these ideas where the ones that seemed like they would move me from maniac to success;

 

Wake up early

Every single inspiring person I read about wakes up early to have time for meditation, to think, to work out and have breakfast before kids or work.

  •  Apple CEO Tim Cook gets up at 5 a.m.

  • Vogue editor Anna Wintour rises at 5:45 a.m. to play tennis before going into the office.

  • And Oprah wakes up at 6 a.m. to meditate and run on the treadmill before heading to the studio.

 

The Eisenhower Matrix

We all have to do lists and the Eisenhower Matrix steps it up a notch by dividing the tasks into four groups depending on the importance and deadline.

1.     Do first, Important tasks to be done the same day

2.     Schedule, Important but can be scheduled

3.    Delegate, Urgent but delegate to others

4.     Not urgent, not important, don’t do it.

 Download their worksheet here:

 

3 to do’s

Some people end their day by planning the next and only write three tasks that need to be finished. It seems like quite a minimalistic approach and I love the simplicity, but would it work in real life?

 

Focus days & buffer days

Some career coaches suggest splitting your time into “focus” days and “buffer” days. When you focus you work on big-picture things like business development and employee management. Buffer days, on the other hand, are for the nitty-gritty things like paperwork, internet inspirations and accounting.Yay! Seems like this is a point I already manage unconsciously by having my ”nothing” days.

 

Multitasking

Ok, this is bad. Your brain just cannot do more than one thing at once at a high level. So it is a great idea to follow your to do lists and your “focus and buffer” methods to make sure there is just one single thing on your desk at once.

 

The 80/20 rule

This is also known as the Pareto Principle and what it says is that only 20% of your actions drive 80% of the result. And 80% of your actions accounts for only 20% of the result. So, only 20% of what you do will result in success, the rest is not so important and should be delegated.

 

Happy hour

Every day should have an unplanned hour that you can fill with things that pop up during the day. It might be an extra meeting, time for a friend and a coffee, a document that needs to be revised. You name it, but the timing is already there from the beginning.

Now, with some of these time management ideas I am going to attempt a super hero planning with 3 to do’s every day. Next to that list is my on going longer list of things to complete in different timings but not necessarily that day. Afternoons are for emails and my last hour every day is happy hour. Easy!